In this day and age, being environmentally friendly is important in a lot of respects. First, we want this earth, the trees, and the animals inhabiting it to be around for a generations to come. Second, from a corporate culture’s point of view, “going green” is a hot topic today, from big organizations to little mom-and-pop shops. So jump on the green bandwagon, save money, save trees, and save the environment while projecting a socially conscious image to your prospects / clients. Use the following environmentally friendly tips when creating handouts in the future:
- Print front and back. There’s no reason to leave a blank page, so cut your total sheets in half by making use of the back side of each page. Many high-end printers will even do this for you.
- Print four slides to a page. Forget about one slide per page. Your prospects don’t need life-size images of your presentation (as lovely as they may be). Three slides per page with lines for notes is a popular option but most people never use those lines, opting for note-taking in the white space or on the slide itself. By using the option to print four slides per page, you will use up to 25% fewer pages.
- Print black and white. We get this question a lot — what’s the difference between black and white and grayscale? When you use the default grayscale, each color on your slide is converted to a shade of gray. With black and white, all backgrounds are converted to white, saving a lot of toner in the end.
- Eliminate a title page and a contact page. Make these your opening and closing slides in your four-slide-per-page presentation. People won’t miss it and you can save two full sheets per printed presentation.
- Eliminate other unnecessary slides. Rather than printing the entire presentation, maybe you can create a condensed take-home version with the most important information. This has the potential to eliminate 5% to upward of 50% of your presentation and can also save toner and paper.
- Use print preview. Is there one lonely slide on that last page? If so, figure out a way to eliminate or combine slides for printing purposes and save a page.
These seem like little things, but they go a long way. Just imaging a presentation with 60 slides being handed out to 50 people — that’s potentially 3,000 pieces of paper! Cut it to four slides per page and that saves you 2,250 pages. That’s earth-friendly thinking that your clients will appreciate and your bottom line will thank you as well.